{"id":40940,"date":"2022-07-01T05:53:11","date_gmt":"2022-07-01T05:53:11","guid":{"rendered":"https:\/\/signiflowdev.wpengine.com\/media\/?p=40940"},"modified":"2022-07-01T06:27:49","modified_gmt":"2022-07-01T06:27:49","slug":"document-automation-sometimes-there-really-is-a-magic-bullet","status":"publish","type":"post","link":"https:\/\/www.signiflow.com\/media\/document-automation-sometimes-there-really-is-a-magic-bullet","title":{"rendered":"Document automation: Sometimes there really is a magic bullet"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">The problem with documents<\/h2>\n\n\n\n<p>Documents \u2013 whether paper or electronic \u2013 play a vital role in the operations of any business. Documents not only record all the details around organisations\u2019 internal and external matters, but they\u2019re also required for future reference.<\/p>\n\n\n\n<p>But, with the huge amount of important documents businesses deal with daily, it\u2019s no easy task managing them. So, chaos reigns:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Poor version control<\/li><li>Missing documents<\/li><li>Invalid or outdated documents<\/li><li>Unauthorised access<\/li><li>Company IP out the door with exiting employees<\/li><\/ul>\n\n\n\n<p>These are all real problems for companies. All potentially disastrous.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-solution-to-document-disasters\">The solution to document disasters<\/h2>\n\n\n\n<p>Problem solvers often like to say, \u201cThere\u2019s no magic bullet\u201d. But in some cases, there really is.<\/p>\n\n\n\n<p><em>Enter document automation software<\/em>. To help businesses beat the document blues, software creators have developed some awesome digital tools to automate, manage and store documents.<\/p>\n\n\n\n<p>Document automation allows companies to speed up and organise their document creation processes. And it does this thoroughly, by:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Creating different types of documents by pulling data and text from different sources and inserting it into predefined fields on a document template<\/li><li>Allowing the inclusion of both simple text blocks, and more complex elements in the document (e.g. tables, graphs, infographics, images)<\/li><li>Using smart templates with embedded workflow, digital signature and storage features<\/li><li>Easily generating PDF, Word and other documents from Microsoft Office templates<\/li><li>Automatically ensuring companies\u2019 corporate identity is kept to<\/li><li>Including the ability to generate document management reports<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-8-key-benefits-of-document-automation\">8 Key benefits of document automation<\/h2>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\"><li><strong>Better security and compliance<br><\/strong>Document automation improves the accuracy and consistency of your documents. This not only enhances compliance, but it also allows documents to be stored securely, and sent and received with encryption to reduce the threat of cyberattacks. Plus, SigniFlow\u2019s advanced administration features allow you to control access levels for each workflow.<\/li><li><strong>Less errors, more accuracy<br><\/strong>Document automation does away with the need to manually input data, so there is less room for human error. Intelligent templates ensure information is accurate every time, while the ability to place specific document fields (which can be made mandatory) results in higher completion rates.<\/li><li><strong>Easy, instant access<br><\/strong>Cloud storage allows you and your team to access any document in question at any time, no matter where they are. Plus, SigniFlow\u2019s platform is optimised for mobile, so it is mobile responsive and allows users to review, sign and finalise documents while on the move.<\/li><li><strong>Streamline processes, save time<br><\/strong>Spending half an hour or longer looking for a paper document in an archaic filing system or even a digital file on a laptop or PC is not an efficient use of your employees\u2019 time. With ready-to-go, tailor-made templates, your staff can be more efficient and productive (and less wrist-gnawingly bored).<\/li><li><strong>Better customer communications, better retention<br><\/strong>If you are still sending paper documents to your clients \u2013 and a competitor can send documents for approval in a slick digital file to be reviewed and quickly signed electronically \u2013 you can bet your bottom dollar they\u2019ll leave you like a bad habit and opt for the convenient option. Investing in document automation is the best way to stay ahead of the game.<\/li><li><strong>Stay competitive in a dog-eat-dog digital world<\/strong><br>Today\u2019s business world is huge. It\u2019s also very sophisticated, with many very strong players. Competition is fierce and you need to give customers what they want &#8211; and today\u2019s customers want fast, they want convenient, and they want digital. So, if you\u2019re still using paper-based manual processes, you\u2019re going to end up eating your competitors\u2019 digital dust.<\/li><li><strong>Knowledge gained in-house, stays in-house<br><\/strong>A less obvious benefit of cloud-based document automation is that there is no loss of intellectual property or company knowledge when your staff leave. Your entire document history is stored securely in a living cloud repository, which can be strictly managed and organised.<\/li><li><strong>Profit, profit, profit<br><\/strong>You\u2019ve no doubt heard of \u201cThe three P\u2019s\u201d. And, as much as people, process and product are the core of a business, it\u2019s profit that drives what a business does. At the end of the day, a business that isn\u2019t profitable, cannot exist. Document automation increases profitability by enabling businesses to save time and money, increase customer acquisition and retention, increase productivity, and prevent errors, security slips and reputational damage.<\/li><\/ol>\n","protected":false},"excerpt":{"rendered":"<p>How does document automation work? And what\u2019s so great about it, anyway? Read on and we\u2019ll tell you. Plus, we&#8217;ll throw in 8 key benefits of upgrading your enterprise workflow with a secure document automation and eSignature solution.<\/p>\n","protected":false},"author":1,"featured_media":40941,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[328,368,329,369,331,335,372,373,371],"class_list":["post-40940","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-electronic-signatures","tag-digital-signatures","tag-document-automation","tag-document-management","tag-document-workflow-automation","tag-electronic-signatures","tag-know-your-customer","tag-signiflow-advanced-esignatures","tag-smart-document-template","tag-workflow"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Document automation: Sometimes there really is a magic bullet - SigniFlow<\/title>\n<meta name=\"description\" content=\"Document automation: How does it work? 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