A document audit log is a crucial tool for maintaining the integrity and security of digital documents. By tracking every action taken on a file, a document audit log provides an unbroken record of activity, offering transparency and accountability. From document creation to final approval, a document audit log ensures that every step is recorded.
Whether you’re managing contracts, compliance documents, or sensitive files, a document audit log is essential for traceability. A document audit log is not just a feature; it’s a necessity for secure document management.
So, where does Chain of Custody come in?
Chain of custody refers to the chronological documentation or paper trail that records the sequence of custody, control, transfer, analysis, and disposition of a document. While a document audit log tracks user actions and interactions with a document (such as who accessed it, what changes were made, and when), chain of custody focuses on ensuring the integrity of the document by meticulously documenting its handling and movement throughout its lifecycle.
This process ensures transparency and accountability, particularly in sensitive or legal contexts, where maintaining an unbroken, tamper-proof record is critical.
With SigniFlow, organisations benefit from both a vigorous document audit log and a secure chain of custody. This ensures that every interaction with a document is tracked, and its integrity is maintained throughout its entire journey.
What is the purpose of audit logs?
The primary purpose of a document audit log is to provide an accurate and detailed record of all interactions with a document. This includes tracking edits, signatures, timestamps, and user details. A document audit log serves as a safeguard against unauthorised access and as a key tool for compliance with regulatory standards like FICA, eIDAS, and GDPR.
What are the benefits of audit logs?
Implementing a document audit log offers numerous benefits, including:
- Enhanced security by detecting unauthorised access.
- Improved accountability through a transparent record of actions.
- Simplified compliance with legal and regulatory requirements.
- Streamlined dispute resolution with detailed evidence from the document audit log.
Why use SigniFlow’s audit trial?
At SigniFlow, we pride ourselves on delivering cutting-edge electronic signature and workflow solutions, including our powerful audit trial feature. Our audit trial offers real-time tracking and a tamper-proof record of every action taken on a document, ensuring unmatched accuracy and reliability. Whether you’re prioritising legal compliance, strengthening security, or enhancing operational transparency, our audit trial is designed to give your business the confidence, control, and trust it needs to thrive.
Ensure your documents are secure and your processes are compliant with SigniFlow’s comprehensive audit trial solution.
Example of SigniFlow’s audit trial:
You can view exactly who took what action at what time and date:
If required, you can choose to view the information in Raw View which makes the information compact.
If you want to download the audit log, you have two options:
Option 1: Download audit – This allows you to download only the audit document on its own.
Option 2: Download combined audit – This allows you to download the audit log as well as the completed document.
Start your free trial here.
