How SigniFlow Advanced eSignature Document Workflow Software Works

Automated Signing and Sealing Services

SigniFlow's advanced eSignature document workflow software streamlines the entire signing process, ensuring seamless document management from start to finish.

With SigniFlow's advanced eSignature document workflow software, users can easily create, send, sign, and manage documents securely and efficiently. Our intuitive platform integrates SigniFlow's advanced eSignature document workflow software seamlessly into your existing workflows, eliminating the need for manual processes and paperwork.

Whether in the office or on the go, SigniFlow's advanced eSignature document workflow software empowers you to access, sign, and send documents anytime, anywhere, on any device.

Experience the convenience and security of SigniFlow's advanced eSignature document workflow software, revolutionising the way you do business.

Book a Demo

Quickview - How to sign a document using SigniFlow Advanced eSignature Document Workflow Software

eSign from receiving an email or text message

Three easy steps will get you there:

Click on the link in the email or text message that you received from the sender

Depending on the sender's security settings, you may need to:

Confirm your personal details
Type in the one-time pin (OTP) received on your mobile phone
Create a password to protect your signature

Once authenticated, the document will open. Follow the on-screen prompts to create your signature and sign the document

That's it, you're done. If the sender enabled the option during workflow setup, you will receive an email with a copy of the signed document as soon as everyone has signed it.

LOG SUPPORT TICKET

Advanced eSignature Document Workflow Software

The only eSignature platform that allows you to choose between Electronic Signatures and Digital Signatures at no additional cost.

SigniFlow's advanced eSignature document workflow software is the only eSignature platform that allows you to choose between Electronic Signatures and Digital Signatures at no additional cost.

SigniFlow offers two types of signatures to all users.

When setting up a workflow, users can set the signature type per recipient. Request the faster, more convenient Electronic Signature for more basic contracts or internal approvals or ensure maximum security and regulation compliance using SigniFlow's trusted free Digital Signature.

In addition, SigniFlow's advanced eSignature document workflow software supports all types of internationally accredited Advanced Electronic Signatures (AES) and European Union-accredited eIDAS Qualified Electronic Signatures (QES).

Effortless eSignatures, backed by big security

Core eSignature Features

Included in Business License

Fast, image or font-based electronic signatures
Documents are sealed and made tamper-evident using a digital signature (seal)
A digital signature contains a Timestamp and has Long Term Validation (LTV) enabled
This eSignature is similar to, or the same type of signature as, that found as the standard offering in most competing eSign solutions, and it conforms to the specifications of BES - Basic Electronic Signature

X.509 cryptography is used to apply the signature
Supports Adobe Approved Trust List (AATL) and Adobe European Union Trust List (EUTL)
Seals the document and makes it tamper-evident every time a signature is applied
Document is sealed and tamper-evident during the workflow
Includes a TSA Trusted Timestamp in every signature
Includes Long Term Validation (PAdES_Standard_(ETSI_EN_319_142)
Supports font- and image-based eSignatures
This signature is unique to SigniFlow and is classified as a cryptographic digital signature
This signature is more secure than a BES and has the properties of an AES (Advanced Electronic Signature)

Free feature packaged with all SigniFlow Business Workflow licenses
Easily activate FaceSign when creating a workflow
Select which signers in the workflow need to take a selfie when signing
When the signer taps on the “Sign Here” button, their camera will activate and prompt them to take a selfie
The photo of the signer that is captured is embedded in the digital or electronic signature in the PDF
The photo and audit details of the capturing session are recorded in the audit log for an extended body of evidence

A quick video selfie verifies that the person is alive
Security certified as the #1 anti-spoofing, 3D liveness solution in the world
Select which signers in the workflow need to take a selfie and/or do the liveness test when signing
When the signer taps on the “Sign Here” button, their camera will activate and prompt them to undergo the liveness test
The photo of the signer that is captured during the liveness test is embedded in the digital or electronic signature in the PDF
The photo and audit details of the liveness session is recorded in the audit log for an extended body of evidence
Proves 12.8 million to 1 that that the face embedded with the signature is the person who signed the document
Paid service – per signature transactions using Liveness

The following security properties are standard in SigniFlow's digital signature offering, at no additional cost:

Digital Certificate: All signatures are created using the digital X.509 standard for public key certificates
Timestamping: Timestamping is applied through a trusted Timestamping Authority (TSA)
Long Term Validation: An embedded record of the state of the certificate at the time of signing
Tamper Evident: Document content is protected from start to end using cryptographic algorithms
3 x Audit Logs (body of evidence): PDF, SigniFlow system generated events, embedded Steganography (replicating a Write Once Read Many - or W.O.R.M. - environment)
Embedded Identity: The identity and authentication data of the signer is embedded in the digital certificate
Geolocation: The geolocation of the signer is embedded in the digital certificate

Quickview - How to send a document with SigniFlow’s Advanced eSignature Document Workflow Software

Log in to SigniFlow
Create new workflow
- Import your document/s, or
- Choose a saved template
Select who needs to Approve, eSign or View the document
Link document to an existing Portfolio, create a new Portfolio or send as a single document
Select settings, like:
- Type of signature required
- The specific language of a recipient
- Allow/disallow proxy
Prepare your document
- Signature placement
- Form overlays
Release workflow

Request a Demo

The Advanced eSignature Document Workflow Engine

A powerful timesaver built with simplicity in mind.

Use forms and saved templates or import documents from your favourite applications. Workflow documents are sent to management for internal approval and to customers for eSignatures using SigniFlow's advanced eSignature document workflow software in one workflow step. Send one or multiple documents in a single workflow. Add one or multiple signers in sequence, as a group, or mix it up. Prepare beautiful documents and forms with drag-and-drop fields.

Release the magic.

Core Workflow Features

Included in Business License

Rename your document before sending it for signing
Replace incorrectly uploaded documents in the workflow tool
Split your document into pages and send each page in its own workflow
Start a Portfolio or add your document to an existing Portfolio
Set document priority
Set document due date with, or without workflow expiration on due date
Set auto reminders to recipients
Create meta-data types associated with your document for auto routing and filing
Set email preferences
Create a customer message to recipients (email and system)

Save regularly used workflow configurations as reusable templates
Signers: Add yourself, someone else, or any number of people you need to sign your document
Approvers: Add yourself, someone else, or any number of people you need to approve your document
Group (parallel): Add one or multiple groups of people that you need to sign, view or approve your document
Face-to-face (in-person): Add one or many in-person signers with co-signers and witnesses
Viewers: Add any number of viewers to the workflow
Mix it up: Mix any combination of the above in a single workflow

Choose the type of signature needed for each signatory:

BES or eSign - Basic Electronic Signature (provided free for everyone by SigniFlow system)
DSign - Digital Signature (provided free for everyone by SigniFlow PKI)
AES - Advanced Electronic Signature (requires personal AES or AESign digital certificate issued by SigniFlow or your CA)
QES - Qualified Electronic Signature (requires personal QES digital certificate issued by SigniFlow or your CA)
Supports all USB dongles with X.509 signing certificates
Enforce the use of a personal certificate to anyone in the workflow

Quickview - How to manage documents in Portfolios with SigniFlow’s Advanced eSignature Document Workflow Engine

Uploading multiple documents will automatically create a Portfolio
Creating a Portfolio after uploading a document will automatically link that document to the Portfolio
Linking a document to an existing Portfolio will automatically add the document to a specific Portfolio
Create workflows from documents that were uploaded into a Portfolio
Create upload placeholders in a Portfolio and share the Portfolio with anyone to upload named documents into your Portfolio
Create upload placeholders in a workflow for signers to upload supporting documents when signing a document. All uploaded documents are neatly filed in the Portfolio for you to view or create further actions
Uploading multiple documents will automatically create a Portfolio
Creating a Portfolio after uploading a document will automatically link that document to the Portfolio
Linking a document to an existing Portfolio will automatically add the document to a specific Portfolio
Create workflows from documents that were uploaded into a Portfolio
Create upload placeholders in a Portfolio and share the Portfolio with anyone to upload named documents into your Portfolio
Create upload placeholders in a workflow for signers to upload supporting documents when signing a document. All uploaded documents are neatly filed in the Portfolio for you to view or create further actions

Request a demo

SigniFlow’s Advanced eSignature Document Workflow Engine Portfolios

Our Portfolios feature offers a customer portal where any document can be uploaded, shared, and sent for eSigning using SigniFlow's advanced eSignature document workflow software.

Sharing the Portfolio with your customer means they can upload supporting documents when they sign or directly into the portal, and the system will notify you of any activity via email.

All signed contracts are neatly filed together with supporting documentation, creating an organised portal where documents can be easily managed and found. Giving internal departments—such as Admin, Finance, or HR—access to your Portfolio will save you hours a week and eliminate the need to send documents via email.

Core Portfolio Features

Included in Business License

By granting someone access to a Portfolio, you create a secure portal for document uploads
Choose to receive and automatically send notifications when changes take place in a Portfolio
Create placeholders for anyone to upload supporting documents, such as identity documents or bank statements
Recipients can upload documents into placeholders, which will then trigger notifications
Portfolio owners can upload any document into the Portfolio, and group uploaded documents with other documents in the Portfolio
Portfolios automatically group signed documents and attachments together
Portfolio owners can revoke access to any Portfolio at any time